7 Effective Ways to Prepare for Your Next Meeting
A guide to better one on one meetings with your boss
7 Effective Ways to Prepare for Your Next Meeting
Are You Getting the Most Out of Your One on One Meetings?
While most teams have some sort of regular, individualized check-in structure in place, research shows that there’s a disconnect between managers and employees around how effective one on one meetings are. While 78% of managers tend to leave one on ones feeling more motivated, only 58% of employees say that they feel the same way.
So how can you take your one on one meetings to the next level and ensure that both attendees walk away feeling satisfied with the outcome? Here are strategies to help.
Get More Out of Your Meetings
1. Set Clear Objectives
Define what you want to achieve in the meeting, whether it's feedback, career development, or project updates.
2. Prepare an Agenda
Organizing topics in advance ensures a structured and efficient conversation. Common agenda items include progress updates, challenges, and future goals. Save this time for topics and questions best suited for an in-person conversation, rather than email or Slack.
Looking at previous discussions helps track progress and continuity. What action items or points from your previous meeting have been resolved or need following up?
4. Gather Necessary Materials
Have relevant documents, reports, or questions ready to support the discussion. Use a file organizer to keep everything you need in one convenient place.
5. Be Open to Feedback
Feedback is a two-way street; whether you're a manager or an employee, it's not only important to know how to give constructive feedback but to be open to receiving it. Approach the meeting with a mindset of learning and improvement.
Active listening can be easily sabotaged by distractions; this includes computers and phones. Try to limit or eliminate the use of tech during your meetings and try the good old fashioned pen-and-paper approach.
7. Follow Up on Key Points
Be sure to write down any action items during the meeting. Afterwards, you can email them or list them in your weekly planner. Taking action on discussed items ensures that the meeting has a real impact and accountability.
Unlock more insights and read the full blog.
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Active listening can be easily sabotaged by distractions; this includes computers and phones. Try to limit or eliminate the use of tech during your meetings and try the good old fashioned pen-and-paper approach.
7. Follow Up on Key Points
Be sure to write down any action items during the meeting. Afterwards, you can email them or list them in your weekly planner. Taking action on discussed items ensures that the meeting has a real impact and accountability.
Unlock more insights and read the full blog.
Take Your Career to the Next Level
Explore our best-selling success solutions for professionals
